Overcoming the challenges of a fragmented quality management system

In a typical workday, especially with remote work becoming more common, a digital workplace comprising intranets, team sites, Excel, file shares, and calendars serves as a hub for collaboration, communication, document sharing, and information production.

For companies in the life science sector, where compliance processes and extensive documentation management are vital, using standard digital collaboration tools as their quality management system (QMS) alongside traditional paper documents poses significant challenges and limitations.

Management and Administration Challenges:

Life science companies face intense scrutiny from regulatory authorities throughout a product’s life cycle. Compliance with regulations and quality management system (QMS) standards is paramount. However, managing documentation across various systems can be time-consuming and prone to errors. Combining digital and paper documents leads to manual tasks like scanning and filing, increasing the risk of misplaced or lost documents. Ensuring data security becomes challenging with disconnected filing systems.

Process Improvement Difficulty:

Scattered systems make it hard to have a comprehensive view of work processes, hindering effective collaboration and implementation of new methods. Lack of standardised practices can lead to inefficient workflows and difficulty in meeting standards and certifications. Focusing on documentation management limits the ability to prioritise customer needs.

Inefficiency in Process Execution:

A fragmented QMS hampers efficiency in compliance processes, audits, and corrective actions. Effective QMS software streamlines processes, enhances compliance, and provides valuable insights for decision-making.

Loss of Insights and Business Potential:

Using disparate systems results in the loss of valuable insights, knowledge sharing, and business opportunities over time. Scalability becomes challenging, hindering growth and efficiency as the company expands.

Lagging Behind Market Demands:

In a rapidly evolving market, companies need agility to meet demand quickly. Those with robust QMS software gain a competitive edge by streamlining workflows, automating processes, and accelerating product delivery to market.

Protecting a company’s knowledge is essential, especially in the life science sector, where know-how is a competitive advantage. CANEA ONE provides solutions to enhance existing digital workspace tools with a comprehensive QMS suite. This suite is designed to scale with businesses, simplify document management, and improve work processes. According to Daniel Sten, Vice President of IT Solutions at CANEA, documentation such as procedures and processes embodies an organisation’s know-how, making it crucial for life science companies. The QMS serves as a repository for this valuable knowledge, which needs to be easily accessible and manageable while ensuring control and protection. CANEA offers solutions to achieve this balance effectively.

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Get a quick overview so you can spend your time improving your processes.

You can easily define and set up processes according to your own needs using a convenient layout tool. In addition, since all types of workflow processes can be managed, you get all case management in one single system. 

Analyses, statistics and reports give you an unbeatable overview with real-time status and division of responsibility. Nothing has to fall through the cracks anymore and you always have an accurate and up-to-date base for decision-making.

CANEA Process is a tool that allows you to model and share business processes in an easy-to-use graphical web interface.

Seeing is understanding

Visualisation gives all employees an understanding of the organisation’s processes, activities, responsibilities and information flows.

Living processes

Identifying working methods while making it easy to update is the basis for continuous improvement of processes.

Create a complete picture

Linking together documents, information and tools with clickable process maps create an intuitive and comprehensive management system.

CANEA Workflow is an IT solution that automates, quality-assures and speeds up administrative workflow processes.

You can easily define and set up processes according to your own needs using a convenient layout tool. In addition, since all types of workflow processes can be managed, you get all case management in one single system. 

Analyses, statistics and reports give you an unbeatable overview with real-time status and division of responsibility. Nothing has to fall through the cracks anymore and you always have an accurate and up-to-date base for decision-making.

By creating executable processes in CANEA Workflow, you get both better control of the situation and smoother processing.

Streamlining the work

Ensure compliance and that handovers are done correctly and with the right information.

Correct decision support

You get an unbeatable overview of the processes in real time, with both clear reports and clear diagrams.

Improve processes continuously

Our process support can be constantly adapted to changing needs and requirements. In this way, we give you the best possible conditions for your daily work.

A document management system without complicated folder structures.

CANEA Document combines simple and intuitive search features with powerful features for managing documents from a life cycle perspective.

Maximum availability
Search and find information quickly based on what you need, not where it is stored.

High security
Ensure accuracy, changes and access to all information – with high traceability.

Fulfils requirements
Manage information according to standards, legislation and other requirements for document management.

CANEA Document supports everything from production, publication and modification to archiving and deletion – with full traceability and version management.

CANEA Document provides secure management of all types of documents – in one place. Tagging the information with metadata creates a virtual, multidimensional folder structure. This means that a document appears in multiple locations at the same time, with authorisation-controlled access. The right information in the right place for the right users at the right time!

You can usefully add your company’s process-oriented management system to CANEA Document. All production and distribution of documents is quality-assured and streamlined. In addition, your employees always have access to the most up-to-date version of the documents – directly via intranet, tablets and mobile phones.

Improve the performance of your project activities

CANEA Project is a comprehensive project tool with integrated support for all types of projects and parties– such as management, resource owners, clients, project managers and project participants. CANEA Project gives you an excellent overview of your entire project portfolio, including profitability and status, making it easier to prioritize and make decisions.

CANEA Project shares all important project information with both internal and external members.

Let your project manager focus on management rather than administration and distribution of the information.

Gather all project information in one place and make it available to both internal and external members.

Helps you with prioritization of projects, resource management and analysis of portfolios and programs.

Make reality of the strategy

CANEA Strategy makes it possible for organisations of all sizes to create a unique common thread from the strategic work to the daily operations. We do not just provide performance management tools but rather a completely new generation of IT support for strategy activation. The system guarantees and provides support throughout the chain from strategy to execution. You get no results without action. CANEA Strategy makes it possible in practise! 

CANEA Strategy ensures and provides support throughout the entire journey from strategy to execution.

Create a shared understanding of the strategy, the goal to achieve and how.

Gives management an unbeatable overview of what’s happening, how it’s progressing, and why.

Creates a clear common thread from the strategy to project, initiatives and actions.