Securing Your Documents: The Role of Orbit DMS in Data Protection

In an era of increasing cyber threats and stringent data protection regulations, safeguarding sensitive information is more critical than ever for businesses. Orbit Document Management Solution (DMS) understands the importance of data security and offers a range of robust features to protect your documents from unauthorised access, tampering, or theft.

Let’s explore how Orbit DMS plays a pivotal role in data protection:

Role-Based Access Control: 

One of the cornerstones of data security is ensuring that only authorised personnel have access to sensitive information. Orbit DMS allows administrators to define user roles and permissions, granting access rights based on job roles, departments, or project teams. This granular control ensures that employees can only view, edit, or delete documents that are relevant to their responsibilities.

Encryption: 

To safeguard data both in transit and at rest, Orbit DMS employs robust encryption algorithms. This means that even if unauthorised individuals intercept data packets or gain access to the server, the information remains unreadable without the decryption key.

Audit Trails: 

Transparency and accountability are essential components of data security. Orbit DMS maintains detailed audit trails of user activities, recording who accessed which documents, when the access occurred, and what actions were performed. This visibility allows administrators to monitor user behavior, detect suspicious activities, and take corrective measures promptly.

Compliance: 

Compliance with data protection regulations such as GDPR, HIPAA, or CCPA is non-negotiable for businesses operating in today’s regulatory landscape. Orbit DMS helps businesses achieve compliance by implementing access controls, data encryption, retention policies, and other security measures mandated by regulatory authorities.

In conclusion, Orbit DMS goes above and beyond to protect your documents and sensitive information from unauthorised access, data breaches, or compliance violations. By leveraging features such as role-based access control, encryption, audit trails, and compliance frameworks, businesses can trust Orbit DMS to safeguard their most valuable asset: their data.

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Get a quick overview so you can spend your time improving your processes.

You can easily define and set up processes according to your own needs using a convenient layout tool. In addition, since all types of workflow processes can be managed, you get all case management in one single system. 

Analyses, statistics and reports give you an unbeatable overview with real-time status and division of responsibility. Nothing has to fall through the cracks anymore and you always have an accurate and up-to-date base for decision-making.

CANEA Process is a tool that allows you to model and share business processes in an easy-to-use graphical web interface.

Seeing is understanding

Visualisation gives all employees an understanding of the organisation’s processes, activities, responsibilities and information flows.

Living processes

Identifying working methods while making it easy to update is the basis for continuous improvement of processes.

Create a complete picture

Linking together documents, information and tools with clickable process maps create an intuitive and comprehensive management system.

CANEA Workflow is an IT solution that automates, quality-assures and speeds up administrative workflow processes.

You can easily define and set up processes according to your own needs using a convenient layout tool. In addition, since all types of workflow processes can be managed, you get all case management in one single system. 

Analyses, statistics and reports give you an unbeatable overview with real-time status and division of responsibility. Nothing has to fall through the cracks anymore and you always have an accurate and up-to-date base for decision-making.

By creating executable processes in CANEA Workflow, you get both better control of the situation and smoother processing.

Streamlining the work

Ensure compliance and that handovers are done correctly and with the right information.

Correct decision support

You get an unbeatable overview of the processes in real time, with both clear reports and clear diagrams.

Improve processes continuously

Our process support can be constantly adapted to changing needs and requirements. In this way, we give you the best possible conditions for your daily work.

A document management system without complicated folder structures.

CANEA Document combines simple and intuitive search features with powerful features for managing documents from a life cycle perspective.

Maximum availability
Search and find information quickly based on what you need, not where it is stored.

High security
Ensure accuracy, changes and access to all information – with high traceability.

Fulfils requirements
Manage information according to standards, legislation and other requirements for document management.

CANEA Document supports everything from production, publication and modification to archiving and deletion – with full traceability and version management.

CANEA Document provides secure management of all types of documents – in one place. Tagging the information with metadata creates a virtual, multidimensional folder structure. This means that a document appears in multiple locations at the same time, with authorisation-controlled access. The right information in the right place for the right users at the right time!

You can usefully add your company’s process-oriented management system to CANEA Document. All production and distribution of documents is quality-assured and streamlined. In addition, your employees always have access to the most up-to-date version of the documents – directly via intranet, tablets and mobile phones.

Improve the performance of your project activities

CANEA Project is a comprehensive project tool with integrated support for all types of projects and parties– such as management, resource owners, clients, project managers and project participants. CANEA Project gives you an excellent overview of your entire project portfolio, including profitability and status, making it easier to prioritize and make decisions.

CANEA Project shares all important project information with both internal and external members.

Let your project manager focus on management rather than administration and distribution of the information.

Gather all project information in one place and make it available to both internal and external members.

Helps you with prioritization of projects, resource management and analysis of portfolios and programs.

Make reality of the strategy

CANEA Strategy makes it possible for organisations of all sizes to create a unique common thread from the strategic work to the daily operations. We do not just provide performance management tools but rather a completely new generation of IT support for strategy activation. The system guarantees and provides support throughout the chain from strategy to execution. You get no results without action. CANEA Strategy makes it possible in practise! 

CANEA Strategy ensures and provides support throughout the entire journey from strategy to execution.

Create a shared understanding of the strategy, the goal to achieve and how.

Gives management an unbeatable overview of what’s happening, how it’s progressing, and why.

Creates a clear common thread from the strategy to project, initiatives and actions.