Case Study: Babcock’s SHEQ takes a risk and saves time and cost with CANEA Workflow

Babcock chose CANEA Workflow for case management after a comprehensive evaluation. In CANEA Workflow they got a system that is both easy to use and to design.

A system that supports the process

Babcock’s Africa SHEQ Risk Department supports a dynamic business and operations area. Their processes and systems were decentralised and, in some instances, difficult to integrate. They were looking for a system that supported their processes, not one which dictated the processes for them. Babcock selected CANEA Workflow because it allowed them to fully customise their workflows in-house.

“

CANEA Workflow provided us with a pro-active solution to manage potential issues before they become serious matters.

Ellie Robinson: SHEQ Risk Management: System Specialist.
Babcock Africa

System Selection

Babcock were looking for a singular platform that was web enabled, allowed for mobility and supported all their work modules. Not only should it be easy to administer, but it should allow easy access to their Business Information.

“We selected CANEA Improof because it allowed us to fully customize our workflows in-house. The CANEA interface is easy to design and use. CANEA also integrates perfectly with QlikView that is currently being used for our Management Reporting. CANEA also provides out of the box mobility without any additional development or programming.” says Ellie Robinson: SHEQ Risk Management: System Specialist.

About Babcock

With over 120 years’ experience of complex engineering projects and a skilled workforce of approximately 25000 people, the Babcock International Group manages customer assets currently worth over £40billion.

A dynamic and diversified Group, Babcock is a leading supplier of engineering support services to the energy, process, mining and construction industries and the exclusive regional distributor for many leading international brands and products in southern Africa.

Implementation

The processes were mapped prior to the implementation of CANEA Workflow to know what to expect from the system. The process design included definitions for Roles and Responsibilities.

CANEA Workflow was installed in a Development/Test Environment to not only design the workflow processes, but also to test the software for speed and connectivity.

This environment was also used to train the software administrators as well as the CANEA Workflow designers. The same environment was used to train the Babcock end- users. During the training, end users provided improvement suggestions. These suggestions, including suggestions received from CANEA were implemented before the system was converted to the production environment. It took approximately 2 weeks per process for implementation. The production environment was also customised to have the Babcock company “Look-and-Feel”.

Benefits

• Babcock found a system that met their SHEQ Goals.
• A system configured according to Babcock’s processes, not the other way round.
• One entry point and platform for Babcock’s SHEQ modules.
• A system that is easily accessed, administered, viewed and used.
• Integrated with QlikView for Management Reports
• A solution that supports continual improvement
• Time and Cost Saving!

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Get a quick overview so you can spend your time improving your processes.

You can easily define and set up processes according to your own needs using a convenient layout tool. In addition, since all types of workflow processes can be managed, you get all case management in one single system. 

Analyses, statistics and reports give you an unbeatable overview with real-time status and division of responsibility. Nothing has to fall through the cracks anymore and you always have an accurate and up-to-date base for decision-making.

CANEA Process is a tool that allows you to model and share business processes in an easy-to-use graphical web interface.

Seeing is understanding

Visualisation gives all employees an understanding of the organisation’s processes, activities, responsibilities and information flows.

Living processes

Identifying working methods while making it easy to update is the basis for continuous improvement of processes.

Create a complete picture

Linking together documents, information and tools with clickable process maps create an intuitive and comprehensive management system.

CANEA Workflow is an IT solution that automates, quality-assures and speeds up administrative workflow processes.

You can easily define and set up processes according to your own needs using a convenient layout tool. In addition, since all types of workflow processes can be managed, you get all case management in one single system. 

Analyses, statistics and reports give you an unbeatable overview with real-time status and division of responsibility. Nothing has to fall through the cracks anymore and you always have an accurate and up-to-date base for decision-making.

By creating executable processes in CANEA Workflow, you get both better control of the situation and smoother processing.

Streamlining the work

Ensure compliance and that handovers are done correctly and with the right information.

Correct decision support

You get an unbeatable overview of the processes in real time, with both clear reports and clear diagrams.

Improve processes continuously

Our process support can be constantly adapted to changing needs and requirements. In this way, we give you the best possible conditions for your daily work.

A document management system without complicated folder structures.

CANEA Document combines simple and intuitive search features with powerful features for managing documents from a life cycle perspective.

Maximum availability
Search and find information quickly based on what you need, not where it is stored.

High security
Ensure accuracy, changes and access to all information – with high traceability.

Fulfils requirements
Manage information according to standards, legislation and other requirements for document management.

CANEA Document supports everything from production, publication and modification to archiving and deletion – with full traceability and version management.

CANEA Document provides secure management of all types of documents – in one place. Tagging the information with metadata creates a virtual, multidimensional folder structure. This means that a document appears in multiple locations at the same time, with authorisation-controlled access. The right information in the right place for the right users at the right time!

You can usefully add your company’s process-oriented management system to CANEA Document. All production and distribution of documents is quality-assured and streamlined. In addition, your employees always have access to the most up-to-date version of the documents – directly via intranet, tablets and mobile phones.

Improve the performance of your project activities

CANEA Project is a comprehensive project tool with integrated support for all types of projects and parties– such as management, resource owners, clients, project managers and project participants. CANEA Project gives you an excellent overview of your entire project portfolio, including profitability and status, making it easier to prioritize and make decisions.

CANEA Project shares all important project information with both internal and external members.

Let your project manager focus on management rather than administration and distribution of the information.

Gather all project information in one place and make it available to both internal and external members.

Helps you with prioritization of projects, resource management and analysis of portfolios and programs.

Make reality of the strategy

CANEA Strategy makes it possible for organisations of all sizes to create a unique common thread from the strategic work to the daily operations. We do not just provide performance management tools but rather a completely new generation of IT support for strategy activation. The system guarantees and provides support throughout the chain from strategy to execution. You get no results without action. CANEA Strategy makes it possible in practise! 

CANEA Strategy ensures and provides support throughout the entire journey from strategy to execution.

Create a shared understanding of the strategy, the goal to achieve and how.

Gives management an unbeatable overview of what’s happening, how it’s progressing, and why.

Creates a clear common thread from the strategy to project, initiatives and actions.