Case Study: LKAB sharpens their project management with CANEA ONE

LKAB has one of the most highly intensive and extensive project management activities. LKAB chose CANEA Project for their project and portfolio management system.

Streamlining with an overview

The result is an easier management and better control of project-related documentation. With over 2,000 people in various projects run by LKAB, CANEA Project has improved the efficiency of cooperation and communication between internal and external stakeholders. It has also given the management a better overview of ongoing projects.

Close collaboration and a trusting relationship between CANEA and LKAB have characterised all project phases and has been a success.

Elias Norojärvi, Section Head Business Development, Projects at LKAB.

Evaluation

In 2010, LKAB started a feasibility study in order to evaluate and procure an IT system to support the project activities, that should be able to handle documents as well as project and portfolio management and work as an effective communication portal. All project work will be simplified and made more efficient, all quality standards need to be met, and it would have to be introduced in a relatively short time.

Initially LKAB viewed around two hundred different project tools and they were evaluated by those who were familiar with the needs and specifications. Nearly a hundred of those were test-driven and in the end four possible tools were left. The systems were configured and a pilot study was made in a close corporation with suppliers.

”Based on specifications, usability and interface, each user of the evaluation team then voted on the project tool they considered to be the best. The evaluation gave an unequivocal answer, almost all had advocated CANEA Project.” says Elias Norojärvi, Section Head Business Development, Projects at LKAB.

The agreement was signed with CANEA and CANEA Project was introduced as LKAB´s new project management system for their project organisation.

Background

LKAB invests billions in about 70 projects running in parallel by LKAB’s project department. The largest project has a project budget of 14 billion.

Around 2 000 people are working in LKAB’s project organisation today. Nearly 200 of those are LKAB employees while others are vendors and consultants. Therefore, the need for a comprehensive project management tool is essential, in order to facilitate cooperation and communication between internal and external stakeholders.

LKAB have seen an increasing need to plan and manage projects in a more structured way. Project documents were stored at various locations and portfolios grew larger
and larger as the number of projects grew.

Introduction

The introduction plan for system was made in May 2012. Detailed planning has then been done by both LKAB and CANEA to get the project to the desired level and outcome. LKAB’s leadership has placed high demands on the project and there CANEA has risen to handle the delivery.

Elias continues: ”Close collaboration and a trusting relationship between CANEA and LKAB have characterised all project phases and has been a success.”.

Based on the specifications, CANEA developed workshops that were held with LKAB’s employee at the time of the delivery of the software. Both parties have cooperated well and it has been a constant dialogue as they worked together to get the tool and configuration to meet the needs and requirements.

CANEA has shown the functionality to each project group at LKAB. When the system was transferred to LKAB, CANEA guided a team through it over two days. It was then proved that all of LKAB’s required functionality was in place. LKAB then started the acceptance testing – for three weeks LKAB went through all the features and started a pilot project that went on for three months. To date, both the schedule, budget and quality have been consistent with what was planned.

“The purpose and goal of LKAB’s implementing CANEA Project is to become even more efficient in our projects. Good follow-up and planning leads to more efficient projects. Now even external project members have the opportunity to become fully acquainted with the work” Elias Norojärvi concludes.

Get a quick overview so you can spend your time improving your processes.

You can easily define and set up processes according to your own needs using a convenient layout tool. In addition, since all types of workflow processes can be managed, you get all case management in one single system. 

Analyses, statistics and reports give you an unbeatable overview with real-time status and division of responsibility. Nothing has to fall through the cracks anymore and you always have an accurate and up-to-date base for decision-making.

CANEA Process is a tool that allows you to model and share business processes in an easy-to-use graphical web interface.

Seeing is understanding

Visualisation gives all employees an understanding of the organisation’s processes, activities, responsibilities and information flows.

Living processes

Identifying working methods while making it easy to update is the basis for continuous improvement of processes.

Create a complete picture

Linking together documents, information and tools with clickable process maps create an intuitive and comprehensive management system.

CANEA Workflow is an IT solution that automates, quality-assures and speeds up administrative workflow processes.

You can easily define and set up processes according to your own needs using a convenient layout tool. In addition, since all types of workflow processes can be managed, you get all case management in one single system. 

Analyses, statistics and reports give you an unbeatable overview with real-time status and division of responsibility. Nothing has to fall through the cracks anymore and you always have an accurate and up-to-date base for decision-making.

By creating executable processes in CANEA Workflow, you get both better control of the situation and smoother processing.

Streamlining the work

Ensure compliance and that handovers are done correctly and with the right information.

Correct decision support

You get an unbeatable overview of the processes in real time, with both clear reports and clear diagrams.

Improve processes continuously

Our process support can be constantly adapted to changing needs and requirements. In this way, we give you the best possible conditions for your daily work.

A document management system without complicated folder structures.

CANEA Document combines simple and intuitive search features with powerful features for managing documents from a life cycle perspective.

Maximum availability
Search and find information quickly based on what you need, not where it is stored.

High security
Ensure accuracy, changes and access to all information – with high traceability.

Fulfils requirements
Manage information according to standards, legislation and other requirements for document management.

CANEA Document supports everything from production, publication and modification to archiving and deletion – with full traceability and version management.

CANEA Document provides secure management of all types of documents – in one place. Tagging the information with metadata creates a virtual, multidimensional folder structure. This means that a document appears in multiple locations at the same time, with authorisation-controlled access. The right information in the right place for the right users at the right time!

You can usefully add your company’s process-oriented management system to CANEA Document. All production and distribution of documents is quality-assured and streamlined. In addition, your employees always have access to the most up-to-date version of the documents – directly via intranet, tablets and mobile phones.

Improve the performance of your project activities

CANEA Project is a comprehensive project tool with integrated support for all types of projects and parties– such as management, resource owners, clients, project managers and project participants. CANEA Project gives you an excellent overview of your entire project portfolio, including profitability and status, making it easier to prioritize and make decisions.

CANEA Project shares all important project information with both internal and external members.

Let your project manager focus on management rather than administration and distribution of the information.

Gather all project information in one place and make it available to both internal and external members.

Helps you with prioritization of projects, resource management and analysis of portfolios and programs.

Make reality of the strategy

CANEA Strategy makes it possible for organisations of all sizes to create a unique common thread from the strategic work to the daily operations. We do not just provide performance management tools but rather a completely new generation of IT support for strategy activation. The system guarantees and provides support throughout the chain from strategy to execution. You get no results without action. CANEA Strategy makes it possible in practise! 

CANEA Strategy ensures and provides support throughout the entire journey from strategy to execution.

Create a shared understanding of the strategy, the goal to achieve and how.

Gives management an unbeatable overview of what’s happening, how it’s progressing, and why.

Creates a clear common thread from the strategy to project, initiatives and actions.