LKAB has one of the most highly intensive and extensive project management activities. LKAB chose CANEA Project for their project and portfolio management system.
Streamlining with an overview
The result is an easier management and better control of project-related documentation. With over 2,000 people in various projects run by LKAB, CANEA Project has improved the efficiency of cooperation and communication between internal and external stakeholders. It has also given the management a better overview of ongoing projects.
Close collaboration and a trusting relationship between CANEA and LKAB have characterised all project phases and has been a success.
Elias Norojärvi, Section Head Business Development, Projects at LKAB.
In 2010, LKAB started a feasibility study in order to evaluate and procure an IT system to support the project activities, that should be able to handle documents as well as project and portfolio management and work as an effective communication portal. All project work will be simplified and made more efficient, all quality standards need to be met, and it would have to be introduced in a relatively short time.
Initially LKAB viewed around two hundred different project tools and they were evaluated by those who were familiar with the needs and specifications. Nearly a hundred of those were test-driven and in the end four possible tools were left. The systems were configured and a pilot study was made in a close corporation with suppliers.
”Based on specifications, usability and interface, each user of the evaluation team then voted on the project tool they considered to be the best. The evaluation gave an unequivocal answer, almost all had advocated CANEA Project.” says Elias Norojärvi, Section Head Business Development, Projects at LKAB.
The agreement was signed with CANEA and CANEA Project was introduced as LKAB´s new project management system for their project organisation.
LKAB invests billions in about 70 projects running in parallel by LKAB’s project department. The largest project has a project budget of 14 billion.
Around 2 000 people are working in LKAB’s project organisation today. Nearly 200 of those are LKAB employees while others are vendors and consultants. Therefore, the need for a comprehensive project management tool is essential, in order to facilitate cooperation and communication between internal and external stakeholders.
LKAB have seen an increasing need to plan and manage projects in a more structured way. Project documents were stored at various locations and portfolios grew larger
and larger as the number of projects grew.
The introduction plan for system was made in May 2012. Detailed planning has then been done by both LKAB and CANEA to get the project to the desired level and outcome. LKAB’s leadership has placed high demands on the project and there CANEA has risen to handle the delivery.
Elias continues: ”Close collaboration and a trusting relationship between CANEA and LKAB have characterised all project phases and has been a success.”.
Based on the specifications, CANEA developed workshops that were held with LKAB’s employee at the time of the delivery of the software. Both parties have cooperated well and it has been a constant dialogue as they worked together to get the tool and configuration to meet the needs and requirements.
CANEA has shown the functionality to each project group at LKAB. When the system was transferred to LKAB, CANEA guided a team through it over two days. It was then proved that all of LKAB’s required functionality was in place. LKAB then started the acceptance testing – for three weeks LKAB went through all the features and started a pilot project that went on for three months. To date, both the schedule, budget and quality have been consistent with what was planned.
“The purpose and goal of LKAB’s implementing CANEA Project is to become even more efficient in our projects. Good follow-up and planning leads to more efficient projects. Now even external project members have the opportunity to become fully acquainted with the work” Elias Norojärvi concludes.